IT Solutions for Gyms: Finding the Best Gym Management Software

IT Solutions for Gyms: Finding the Best Gym Management Software

Running a gym is no easy task. Keeping records up to date, maintaining a spreadsheet of all clients, collecting payment, and communicating with your staff is enough to drive you up the wall. Good news is, there are lots of technology and software that can help take away all the stress of gym management.

However, choosing the right software to implement in your facility is like walking into a candy store as a kid. So many choices to make. So many possibilities.

What if you invest in something that doesn’t fit your business? What if your customers don’t take to the software? What if your staff has problems using that gym management software?

If you’ve been looking for a gym management solution yet you experience decision paralysis when it comes to choosing the best software, then this guide is for you. This guide reveals what to look for when choosing the best gym management software to help you grow your business.

Let’s dive in.

Look for a System that Has a Mobile App

It’s a known fact. Most of us are glued to our phones. Our mobile devices have become an extension of us.

They’re our source of transportation (Uber, Google maps, and other ridesharing apps). They’re our source of food. They’re also our source of information, shopping, and perhaps the most important means of communication in the 21st Century.

This is why it makes sense that your first consideration should be whether the gym management system has a mobile app. And, not just a basic mobile app, but one that offers added value to your customer fitness experience. An app that allows them to track their work out progress, make payments, and reserve classes.

Having a gym management system that has a mobile app feature also allows you to get rid of boring paperwork and spreadsheets. Members can easily register without having to fill stacks of paperwork.

Some systems have a custom branded app specifically built for your business. This software allows customers to interact directly with the business, which can help increase engagement and customer loyalty.

Does the Gym Management Software Have Website Integration Tools?

What good is a gym software if it doesn’t reflect your brand? Your software provider should offer website integration tools together with the system. The gym management software that you choose should give users the same experience as your website.

It should provide a seamless experience for your users (similar to what your brand is known for). Most gym software providers offer website integration and branded web tools as basic services. These tools work with different website platforms, including Squarespace, WordPress, Wix, and Weebly.

Choosing a system that can integrate with your website will allow your customers to book and pay for services through one centralized platform.

What Are Your Exact Needs?

Other than running your gym, what other functionalities do you expect your gym management system to perform? Maybe you’re looking for a system that can help with marketing. Or maybe one that can help boost community and mobile engagement.

Whatever your needs are, there is always a gym software for you.

Before you start your search for a gym management system, first conduct a need assessment on your business. What areas do you feel need improvement? What are your short term, midterm, and long-term goals?

Every gym software is different and comes with its unique features. Some may be stronger in certain areas when compared to others. Take time and determine your exact needs, and you’ll be able to choose the best gym management software for your business.

Does the Vendor Offer Customer Support?

One of the biggest mistakes you can make when choosing a gym management system is choosing a gym software with poor or no customer support. At one point or the other, the system is bound to experience technical issues. Whether it’s during the onboarding process or while using the system, your software provider should be able to handle these issues quickly and effectively.

Some indicators of excellent customer support include the availability of online resources that cover different aspects of the software. Examples of these online resources can include blog posts, instructional videos, and a FAQ section.

Look into whether the software vendor has a live chat, phone, and email support. These are clear indicators of an active customer support system.

Feedback from past users can also be a benchmark for assessing customer support. Software providers who offer excellent customer service receive positive feedback from their clients.

What Identification Options Does the System Provide?

How easy is it for people to access your facility? Can a stranger walk in and start working out? Do your members have to wait in line as the receptionist confirms their names from the list?

When choosing a gym software, look for one that offers multiple check-in options. Your software of choice should allow both fingerprint and bar code check-in, which helps to ensure that only registered members can access the facility.

Also, look for fitness management software that has a photo capture feature. This feature will allow you to eliminate fraudulent check-ins by preventing non-members from using member ID to gain access to your facility.

Choosing the Best Gym Management System

The fitness industry is extremely competitive. There are thousands of gyms and fitness centers all around the United States. This may be tantalizing for fitness enthusiasts but as a gym owner, it can be extremely problematic.

How do you maintain a competitive advantage against other fitness centers? How do you attract more members to your gym? By leveraging the right gym management software, you take away most of the stress that comes with management, which leaves you with more time to focus on growing your business.

Take time to speak to different vendors on how they can help you. Also, experiment with demo versions of different software to find out which is most useful to you. However, if you’re short of time, and aren’t looking to experiment with different products, consider using the MIS software for your gym management needs.

The Ultimate Checklist for Opening a Gym

The Ultimate Checklist for Opening a Gym

Approximately 160 million Americans are overweight or obese. So there is a great demand for high-quality gyms. 

Opening a gym, however, is an investment in time, energy, and money. Read through the checklist below to see if you have what it take to be a Gym Owner.

The Ultimate Checklist to Opening A Gym

A lot goes into opening a gym and running your own business. You will need to manage everything from working with clients to ensuring that the bathrooms have toilet paper. There are also legal and financial items to consider. 

Below is a checklist to help you decide if you are ready to open a gym. 

Are You an Entrepreneur?

Take a step back and ask yourself some key questions?

Are you willing to pour your heart and soul into your business? Most entrepreneurs do, at least in the beginning.  has 17 ways to know if you are an entrepreneur.

Personal Training Certifications & Licenses

Unless you have a partner in your business who is an exercise physiologist by education or a certified/licensed personal trainer, you MUST become certified yourself. In the health and fitness industry, you need someone in a leadership role having one or both of those credentials.

In the U.S., personal trainers are not licensed; they are certified. Certifications are not overseen by the federal or state government but are self-monitored by the industry.

If you currently have a certification, ensure that it is third-party accredited.

IHRSA is the international leader in the operational side of gyms, health, recreation, and sports clubs. Join them to learn about where the industry is headed.

For business licenses, keep reading.

Create a Business Plan

Successful businesses have a plan and work that plan; unsuccessful businesses do not.  

You may feel you have a plan stored in your head, but the act of putting it down on paper identifies areas still needing work.

If you are seeking funding from a bank, or are taking on investors, a business plan is required.  

Things to Include in Your Business Plan

This is not a comprehensive list, check with your local college or university business schools, or the Small Business Administration for help on creating a solid plan.

Create a Budget

Are you drawing a salary in the beginning? How much is rent and equipment expenses? What licenses or inspections do you need? What is your estimated tax obligation for your area?  You need to know the answer to these and other questions to ensure you have enough money to open, and run, your own gym.  

Find a Location

Your gym needs a physical location. Find it and secure it. This process takes a long time especially if you need to build it out. Factor the cost of this into your budget and in the Timeline. 

Hire Staff 

Will you need staff? What qualifications do they need? When are you going to start hiring? What type of pre-employment screening do you want or are required by law? Hiring is expensive, so work through the process before you bring a new staff person on board.

Equipment for the Gym and for Operations

You will need “stuff” for your gym. This will include exercise equipment as well as office equipment.

Typical Gym Equipment

  • Training Bench
  • Dumbbell Set
  • Barbell Set and Rack
  • Kettlebell Set
  • Pull-up Frame and Bar
  • Treadmill
  • Stationary Bicycle
  • Rowing Machine
  • Fitness Ball (Exercise Ball)
  • Additional Ideas: wooden bar for stretching, resistance bands or tubing

Depending on the size of your space, budget, or audience you may want to consider larger machine equipment.  

Can you leverage contacts/relationships to help control the costs of equipment? Check out equipment affiliate programs. An affiliate program may provide you free equipment or cash for each item you sell when you promote their product line.    

Office Equipment to Run Your Gym

You decided to open your own gym because you are passionate about health and fitness. However, you also have to run the business side of the gym. Consider using a membership software to manage and automate the operational side. Click here to watch a 1.5-minute video to show you the power of membership software.  Still, have questions? Schedule a demo to see specifically how we can help you run your gym.

Legal, Insurance & Licenses

Have an attorney review all your waivers, insurance policies, partnership or financing paperwork. Yes, it is an upfront cost, but failing to do so prior to opening your doors, could cost you your business if you get sued. Keep in mind the cost of defending yourself, even if you did nothing wrong, could bankrupt you.

You will need both insurances for your business and licenses to operate it. These requirements will depend on where you live.


Now that the pieces are coming together; what is your timeline? This should be as detailed as your budget and they should dovetail together. 

Identify Your Niche the Key to Successful Marketing and Sales

What makes your gym special? Who is your ideal customer?

This knowledge helps you to ensure you are offering the right programming and services. Once you know all this; tell the world why they need to come to your gym.

In today’s world, social media is a must, but balance it with traditional marketing and word of mouth. Keep in mind, happy customers are your best source of referrals. 

It’s a Process

There is a process for opening a gym and a process to run a gym. Don’t skip steps. You can prevent your business from falling by making sure you prepare before you start.

Ready for the Next Step

If you are just starting the process of opening a gym or are small and have less than 25 members, check out our Free Trial. We know after trying our product you will love it and our talented team is excited to help you grow and expand. 

Tips for Using Gym Club Management Software to Increase Membership

Tips for Using Gym Club Management Software to Increase Membership

Of all the countries in the world, the U.S. has the most gyms and fitness centers.

For fitness enthusiasts, that’s great news. But as a gym owner, this can pose a problem: how do you beat the competition?

Gym club management software might be the answer. The right software can propel your gym into the modern day. It offers a streamlined experience that customers will love.

Not sure how to use gym management software to grow your business? This guide is for you — keep reading to learn how to implement this strategy to get more customers!

What is Gym Club Management Software?

Gym software basically just helps you automate processes. This can speed things up for your customers, while also saving you money. With software, you won’t have to pay so many staff members.

In addition to automating the check-in process, your software can also automate payments, track leads, and much more. Exactly what your management software can do will depend on which type you choose. 

For example, you can get gym club software that’s focused on attendance tracking, merchandise sales, marketing, and more. Most gym software offers multiple functions to meet the changing needs of your clientele.

How Gym Software Can Grow Your Customer Base

Now, let’s take a look at how you can use gym software to get more customers.

Get Your Staff on Board

One of the best ways gym management software can help is by making sure your whole team is on the same page.

Do you feel like you’re the only person making the decisions and looking at the numbers? It’s probably because you are.

Gym management software can open a portal to important information for all your staff to see. This helps them feel more involved, and take more responsibility for getting more customers.

Your gym club management software should offer analytics tracking so you can see how well your approach is working. These analytics can show you everything from which classes clients like the best to what time of the day your gym is busiest. 

When your staff understands these patterns, they can take more ownership. They’ll want to get more people to sign up for their classes or training sessions.

This can even become a friendly competition for staff members: seeing who can get the biggest class of the week or month!

Your software can also let your staff know about promotions to mention and other ways to support the gym. Make sure they can access relevant information, and stay open to your staff’s suggestions for more ways to grow your gym.

Reach Your Target Audience

With your staff on board with the new software, you can now turn your attention to reaching your ideal customer.

With so many gyms in the U.S., you have to set yours apart in more ways than one. It can’t just be a place for people to go work out. Instead, it has to be a place that has a specific appeal for a specific group of people.

Figure out your niche, and then you can figure out how to reach customers within that niche. Some software can track your leads and even send out marketing materials, like promotional emails.

Use software to keep turning those leads into return customers.

Track Attendance

Software that tracks attendance can be useful for seeing how to adjust your scheduling and marketing accordingly.

Is your gym’s Thursday afternoon Pilates class always full?

You might consider adding a second class at the same time to catch the overflow students. But if you have a Friday morning yoga session that only ever gets a handful of students, you might want to move it to a different time.

Attendance also helps you see how your staff is doing.

For example, if you have a staff member whose classes aren’t well-attended, this might be an opportunity to train them in making their classes more engaging. But remember that the issue might just be that the class schedule doesn’t work for many customers.

You can also track attendance for your individual clients and customize your marketing accordingly. Did a customer recently stop showing up? A gentle nudge in the form of a promotional email might get them coming back in.

Send Promotions

Some gym management software helps you get the word out about any promotions that you have going on.

For example, you can use your software to email all of your customers about a new class series or a new trainer. You can also use it to connect with leads who haven’t become members yet. A discounted offer can prod them toward actually buying a membership.

Even a change in hours or a simple schedule change can mean a lot to some customers. The right software makes it easy to contact everyone at once with the information they need. 

Gather Contact Information

The best gym membership software doesn’t just help track current clients. It also keeps contact information on prospective and former clients. It can even organize them into the categories you need.

For example, you might send out a seasonal discount offer to three categories of customer, with a different message for each. The current clients could be encouraged to share the offer with friends. The prospective and former clients would be encouraged to purchase the discounted membership for themselves.

There are all kinds of marketing benefits to being able to easily gather and sort contact information. The right software means you can get rid of that bulky file cabinet and start storing it all online. 

What’s the Best Gym Software?

The right gym club management software will let you do all this and much more. But where can you find the best gym management software?

The top software options have a wide variety of features that offer multi-faceted benefits.

Looking for the right software choice for your gym? Check out everything that MIS software can do here!

Ahead of the Curve: 9 Fitness Trends to Implement at Your Gym

Ahead of the Curve: 9 Fitness Trends to Implement at Your Gym

 Is your 2019 resolution to amp up your fitness program?You’re not alone. Fitness is almost always part of the top ten most common New Year’s resolutions.It can be hard to stay competitive as a gym, however. This is especially the case if you are trying to attract new members.One way to stay ahead of the curve is to implement fresh workouts your members are most likely to love. These include new group and individual fitness routines.In this post, we discuss the top fitness trends you can bring to your local gym this year!

1. Power Yoga

Yoga classes have been a component of most gyms for years. It’s hard to find any city in America that isn’t home to scores of yoga studios.When it comes to fitness trends, however, yoga classes are going beyond traditional vinyasa and meditative flows. Power yoga, in particular, is making a scene this New Year, and for good reason.Most power yoga courses are designed to build strength and develop endurance. They often even coax participants into a healthy cardio sweat, depending on the pose or exercise performed.Indeed, “yoga fitness” can incorporate full-body toning components, giving participants a more comprehensive workout than traditional asana.Consider offering a power yoga class to gym members.

2. Team-Based Workouts

Team-based workouts are exactly what they sound like: fitness sessions that involve teams of individuals.These workouts can take any shape or form, depending on the gym. Many are often categorized as “Bootcamp” workouts, designed to foster competition and build community.This is what makes team-based workouts so effective: their ability to keep people accountable and develop team spirit. In most workout sessions, participants “race” to beat other teams.Team-based workouts can also coax participants to make new friends, push their limits, and change their perspective on fitness itself.Be sure to offer gym members team-based workout classes. Consider setting up a Bootcamp-stye class that meets during pre-work hours, even as early as 6:30 A.M.

3. Pound

Pound is quickly becoming one of the most popular group fitness classes available.A full-body workout that includes cardio, conditioning, and strengthening, Pound turns all participants into rockstars–literally. Think Zumba meets rock and roll, and that’s Pound.Pound workout participants use Ripstix, light drumsticks, to beat and “pound” out rhythms. Yet you won’t just be working your arms when you Pound.These classes have members sweating in no time, given the fact that they integrate core work, leg strengthening exercises, and cardio.Bring a Pound instructor on board to encourage members to get fit and bring out their inner rockstars.

4. Barre and Cardio

Barre and cardio classes combine traditional cardio and dance elements. Participants will get their hearts pounding while implementing traditional yoga, Pilates, ballet, and dance moves.The best part of barre and cardio classes is that these do not require any additional equipment. All you may require is a ballet bar and a few mirrors.Incorporate barre cardio courses into your workout schedule to cater to the dance-inclined members at your gym.

5. Personal Training

This may seem like old news for 2019, but personal training is making a comeback.More and more people are interested in customized workout routines. Personal trainers are ideal for individuals looking to jumpstart their fitness without having to sweat in a group setting.If you don’t do so already, consider hiring personal trainers to offer private services to clients. If you already offer personal training, consider marketing this aspect of your gym heavily this year.Or consider hiring more trainers with a varying range of expertise. Make sure you have an equal mix of male and female trainers, too, to cater to all members.


High-intensity interval training (HITT) involves short, intense bursts of exercise. It may be more effective than standard workouts that involve long-term, slow-building exertion.What’s more, it can be fun and easy to implement.Right now, it’s possible to follow a HITT routine on YouTube. Bring your gym members from their living rooms to your gym, however, by hiring instructors to teach HITT classes.Just like barre and cardio classes, most HITT classes don’t require any equipment. Body-weight only classes are more likely to cater to a larger population as a result.

7. Kickboxing

Kickboxing offers participants a spirited and effective way to develop strength quickly. In a group setting, kickboxing can be an invigorating and fun fitness experience!Most people go to kickboxing studios to get their punch on. Stay competitive as a gym by offering your own kickboxing classes.This will mean investing in kickboxing gloves for members, but the investment is likely worth it.

8. Functional Fitness

Functional fitness refers to workouts designed to help participants develop practical strength. Functional fitness routines can be helpful for individuals recovering from injuries, struggling with sedentary office jobs, or wanting to build lift strength.You may want to offer a few functional fitness sessions to members. At the very least, consider having some of your personal trainers lead functional fitness workshops.

9. Zumba Step

Who doesn’t love to get a workout while dancing? Zumba classes have been popular with members for quite some time.You can add more flair to these classes by implementing Zumba Step, a fresh reiteration of the traditional Latin dance class.Zumba Step is designed to focus on the lower body. Participants still get the same Zumba cardio workout. However, Zumba Step routines can hone calves, strengthen glutes, and develop quad power.

Fitness Trends for 2019

Ensure all of your gym members experience top-notch workouts by implementing these current fitness trends at your gym. Gyms in 2019 are likely to incorporate more group or team-based fitness classes such as Pound or kickboxing.Consider offering high-intensity interval training (HITT) classes to gym members.Your gym members may be eager to work with a personal trainer this year. Be sure that your gym can meet this demand!Or incorporate functional fitness classes into your gym’s class schedule. These enable members to work up a sweat and develop strength likely to be useful to them in other areas of their lives.Are you looking for ways to bring these fitness trends to your gym? We can help. MIS gym software is a must for all business owners seeking to take their fitness platforms to the next level.The best part about our software? It’s packed full of features that matter. Check them out here!
8 Important Retention Strategy Ideas for Gym Owners

8 Important Retention Strategy Ideas for Gym Owners

Weights, cardio machines, cable crossovers, and squat racks. Add the smell of sweat and disinfecting solution. And you have everything a person thinks of when they picture the gym.Here is a phrase that doesn’t come to mind: retention strategy.But if you want your gym to stay open these two words must always be on your mind. If you want to stay in the black, this matter needs all your attention and more, it is that important.Stick around for 8 ways to stop spending so much on new customers and invest in the ones you have.

New Customers are Expensive

The oldest rule of business states, “There is no such thing as a free lunch.” Owners and managers forget the second oldest rule much faster. Finding a new customer costs much more than keeping a current one.Many books exist on the why of this topic. Instead, this article will focus on what to do to keep them.

Get Cozy with Information Technologies

Phones tell people everything now. They are calendars, alarm clocks, and post-it notes. What’s more, they connect people to the world around them. Use them to your advantage

You Need an App to Provide a Personal Experience.

You can’t avoid this fact anymore. Your gym needs a free app. It isn’t just an App, but client retention software.It’s fine to have In-app purchases available. But if you don’t have an app at all, you are begging to have your members taken by someone else.Think of it this way. People electronically sign in at your gym. But every time a customer misses the gym for 14 days you, the manager, get an alert to call them.You would spend your whole day calling members who hadn’t been in lately. Absolute bonus points on the personal touch, but not a very good use of time or money.Instead, your app does the work for you. Your IT personnel sets the app to deliver personalized reminders every 7 days they miss at the gym.Your customer now feels remembered and important. They go from being a number paying you money to being a valued member. Also, let customers know you missed them if they haven’t been in for a week or more.

Track progress

Try to meet with each member at least every other month. When a person first joins your club, your retention strategy begins.Sit down with them for an extra ten minutes. Don’t show them the weight machines and give them a tour, yet. Get to know them.Learn a new name every time you work a shift and have your workers do the same.More important, learn their goals and take down their stats. Take weight and measurements. Every two months, set up your app to remind people to update their progress and goals.

Setup Competitions

Nothing gets people fired up like healthy competition. Let people make teams of up to 10 people and hold each other accountable. If they cannot find a team on their own, help them find one.What is the goal? Make it the greatest percentage of lost weight. Or try the highest percent of days worked out. You could even make it the biggest increase in one rep max on five exercises.The only limit to the types of competitions is your own imagination.

Loyalty Rewards

Yes, reward people just for showing up. They receive three points every time they work out. Customers use those points like money.Suppose at 450 points they get a free month at the gym. For someone who works out every day, they could get two free months a year.Yes, you will lose a tiny amount of money those two months. But they will keep paying you for the other ten months year after year. A small change like this puts your retention strategy to work for you.

More Retention Strategies

Trending Now

How much time do you spend reading about the latest workout fad? True, some fads come and go, but some stick around. The people who chase fads don’t make a huge percentage of your clientele, but they do exist.Be the first gym in the area to offer newer types of classes. Advertise them both to your members and newcomers.


It is truly unfortunate how many companies ignore complaints or see them as annoyances.Memorize this phrase: Complaints are your platinum mine, treat them as such! This phrase is as important as your retention strategy!How you handle complaints will determine your success. If you make people feel like you heard them, they will stick with you. If you make them feel like their complaint brought change, they will be loyal to you alone.What’s more, the cheaper gym across town won’t be able to buy them from you. Not when you have their loyalty.

Your Staff

This issue is a tough one. First, you have to train yourself to treat your staff like you want them to treat customers. Second, you need to train them to do the same.Always lead by example. Don’t let customers always see five or more staff members “manning” the front desk. And never let your staff be idly playing on their phones.Customers see this and make all the worst assumptions. Even worse is to let this go on when there is plenty to do out on the floor or in the locker rooms.

Discounts for Off Peak Hours

Everyone knows what a hassle working out can be. It’s even worse if you have to wait 5-30 minutes just to use one piece or equipment.This retention strategy may not be necessary all year long. Use it only as needed.Try offering customers small discounts to workout at slower times. Midday, later evening or early morning are usually slower times at the gym.

Make Your Gym a Success

Remember, new customers cost much more than current customers do. If nothing else, make sure you contact customers who left to find out why. You can’t always bring them back, but you can prevent repeats of the same problem.Your gym doesn’t have to be one that flounders with no real growth. Aim high with your retention strategy and keep it above 90%.Above all, make sure your customers feel like you heard their voice. For more software services look into all the features and benefits of
The Ultimate Checklist for Opening a Gym

7 Ways Gym Software Can Increase Your Productivity and Profitability

As much as you love seeing and helping your members get fit, you don’t get to do that if you’re spending all day in your office under a mountain of paperwork.If you’re running a gym and feeling bogged down by the business side of things, you’re in luck. Considering that health clubs are a $27 billion industry in the US, there’s software available that’s designed for your specific needs.If you’re weighing the pros and cons, here’s how the right gym software can help your business’ bottom line.

How Gym Software Improves Your Productivity and Profitability

Did you know gym software can save you more money than it costs in the long run? Here’s how.

1. Avoiding a Scheduling Snafu

Depending on the type of gym you have, chances are that you have some type of schedule. Maybe you schedule classes like Zumba and yoga, or perhaps your members can schedule time with your personal trainers.That’s all well and good until you have a scheduling error. One mistake can force you to refund hundreds of dollars, offer freebies and membership discounts, or even cause you to lose members.The right software, on the other hand, can offer a simple way to create the schedules you need. It can make it impossible for you to double-book an instructor or a space, preventing your worst scheduling offenses.

2. Keeping Membership Paperwork Organized

If you’re like most gyms, your members sign a contract when they start their membership and may need a new contract on occasion. Those contracts are there for a reason, and if you lose paperwork, it could cost you in a major way.Gym software can keep track of all that paperwork for you. Everything is in one place and you can access it from wherever you happen to be.Some software can help you keep up with the paperwork maintenance as well. It can alert you when a member’s contract renewal is coming due so you can follow up. In some cases, it can take care of the entire renewal process by emailing those members and letting them renew online.In that case, you don’t just benefit from more organized, reliable paperwork. You also save hours of administrative time so you can focus on bringing in new business instead.

3. Reports at the Push of a Button

As a business owner, knowing what’s going on with your company is half the battle in running the business well. If you don’t know what information to track or if preparing reports take too much time, chances are that you won’t keep up very well.The right gym software, on the other hand, can track the relevant information and produce the reports you need in seconds. At the drop of a hat, you can find out your membership trends, expenses, profit margins, and more.

4. Streamlined Payment Processes

One aspect of running a business that everyone hates is collecting on unpaid invoices. It’s never fun to goad someone for money, but if you don’t, your business can sink in no time.Gym software has the benefit of handling your invoicing process, tracking unpaid invoices, and sending reminders in many cases. That’s less time you need to spend on invoicing and payment processing so you can focus on recruiting new members instead.

5. Better Security

How do you make sure only paying members can access your gym? How do you catch people who are trying to free-load?If you just have members coming in and telling front desk staff their name, you’ll get scammed left and right. But what’s the alternative?At high-end gyms, the answer is a tech-savvy check-in system. Maybe your members have a barcode they have to scan. Perhaps you go the extra mile and do fingerprint check-ins.The right gym software can provide you with any of these options. It’s a great way to tackle loss prevention and make sure you’re collecting money from everyone who’s using your gym.If you have an issue that prevents a member from using your gym, like nonpayment or a threat of violence, these systems can help too. You can block a previous member’s access in a matter of seconds to keep your business safe.

6. Added Incentive of Convenience

Convenience is a major driving force in consumers’ choices today, and gyms are no exception. That’s why your software can be the factor that makes a member choose you over your competitor.Advanced gym software can offer a member portal where members can control their membership online. This could let them see their contract information, schedule classes or training sessions, make payments, and more.

7. Fewer Pieces of Software to Manage

Throughout this article, we’ve discussed a wide range of technological advantages you can get from your gym software. Perhaps the largest advantage of dedicated gym software is that you can get all these functions in one program.Many gyms have a check-in system, bookkeeping software, scheduling software, a mass emailing program, and more. Managing all those items can be expensive and time-consuming while leaving you prone to errors. It’s easy to forget to renew a subscription when you have five or six subscriptions to manage.If you invest in specialized gym software, though, you can get all those features to run your gym in one program. That’s one bill to pay, one piece of software updates to keep up with, and one log-in to remember. It also means less training time for your staff because they aren’t trying to learn five different programs.

Choosing Your Gym Software Wisely

You may have noticed that many times in this article we used the term “the right gym software.” Not every piece of software on the market will give you the same features and advantages. The key is finding out what you need and looking for software that checks off all your boxes.To find out more about great gym software, try our specialized gym software today.